Exchange Email: Archive items manually

To manually archive Outlook items, do the following:

1. Click the File tab.
2. Click Cleanup Tools. (For Outlook 2007, please go direct to step 3 )
3. Click Archive.
4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive.
5. Under Archive items older than, enter a date.
   

6. (Optional) If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location. Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box.
7. (Optional) Select the Include items with "Do not AutoArchive" checked check box to include any items that might be individually marked to be excluded from automatic archiving. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only.
8. Click OK.

Access to the archived items

Turn off AutoArchive

If you want to archive only manually, you must turn off AutoArchive. Do the following:

1. Click the File tab.
2. Click Options.
3. On the Advanced tab, under AutoArchive, click AutoArchive Settings.
4. Clear the Run AutoArchive every n days check box.

To learn more about AutoArchive, you may refer to Microsoft's help Use AutoArchive to back up or delete items .